HR Assistant – Manila

• Support the full recruitment process, including posting vacancies, screening applications, and coordinating interviews;
• Manage candidate communication, including interview invitations and rejections;
• Maintain close communication with the Corporate Recruiter and hiring managers in the Netherlands;
• Provide general HR administrative support (contracts, letters, agreements);
• Maintain accurate employee data in HR systems;
• Prepare documentation for external funds and compliance requirements;
• Perform additional HR tasks and independently manage assigned responsibilities.

Responsibilities – Manila

• Conduct initial interviews for Manila-based roles;
• Support HR onboarding and orientation sessions for new employees including offboarding process;
• Assist with employee onboarding initiatives, health & wellness activities, and compliance programs;
• Coordinate employee training sessions and seminars;
• Prepare and support HR management reports, including leaves and absences, health tracking, attrition/retention, surveys, and crew medical (PEME) claims and P&I reimbursements;
• Manage HR and office file administration, including legal documents, permits and licenses, contracts, and government regulatory compliance;
• Provide support for office and purchasing administrative tasks;
• Assist with crewing administrative tasks and events as required.

• Bachelor’s degree in Human Resources or Psychology, Business Administration, or a related field;
• Experience in an HR support or administrative role is an advantage;
• Strong attention to detail;
• Strong organizational and administrative skills with a hands-on mindset;
• Excellent communication skills in English; confident in speaking up and interacting with Dutch colleagues;
• Proactive, takes initiative, and comfortable working in an international environment;
• Able to collaborate effectively across cultures and time zones;
• Discreet and trustworthy when handling confidential information;
• Affinity with the maritime and/or offshore industry is a plus.

• A varied HR role within an international and dynamic organization;
• Guidance and support from the HR & Payroll Administrator in Manila;
• Close collaboration with HR teams in Manila and the Netherlands;
• Opportunities for professional development and growth;
• Competitive employment conditions, including hybrid working conditions;
• Comprehensive benefits, including HMO coverage and a transportation allowance;
• A supportive working environment with strong attention to safety and well-being.